Vancouver Division of Family Practice

Vancouver Division's 2018 Elections & Annual General Meeting

Please read below for important member information about the 2018 Annual General Meeting (AGM), to be held Thursday Nov 8, and the membership vote, which will take place from October 18 to November 1. Information will be updated a few times throughout the voting process, so please continue to visit this page.  

If you have questions about the AGM or membership vote, email vancouver@divisionsbc.ca or call 604-569-2010.
 

Understanding Leadership Opportunities at the Division

In accordance with the changes to the BC Societies Act, the Division updated its constitution and bylaws, which were accepted by the membership as part of the 2016 Annual General Meeting and membership vote. The Division’s policies and procedures that govern the role of a Board Member have been changed to reflect the updated bylaws and constitution.

How is governance leadership defined in the current bylaws and constitution?

As described in the BC Societies Act there must be a separation between the people who provide leadership for the overall governance of the organization and the people who provide leadership by actively engaging in the work of the Division at the committee level.

What does that mean for those who want to get involved?

If a Member is elected to the Board of Directors of the Vancouver Division, they are ineligible to engage and be remunerated for any activities at the day-to-day operations and programming level of the Division.

In short, if you are interested in providing leadership with the Division, you need to decide between being a Board Member or a Committee Member. A MEMBER CANNOT have both roles within the Vancouver Division of Family Practice.

Are there any exceptions?

There is one exception, which is for Members interested in serving on the Board who are also officially a part of the Division’s Residential Care Initiative program.


Board Member or Committee Member Opportunities

To provide clarity for Members interested in leadership opportunities, the Division has created a table, shown below to describe the two official leadership roles that are currently available. In compliance with the new BC Societies Act (the legislation in which the Division is incorporated), and Division policy, members CANNOT serve in both capacities at the same time.

For an expanded role description of a Board Member click here

Leadership Table

 

2018 Board of Directors Nomination Process

Nomination Period

September 3 - 25, 2018

Eligibility

Candidates must be a General Member in good standing with the Division and the College of Family Physicians to be on the Board of Directors.

Type of Board Members and Term Limits

For all types of Directors, there will be a limit of three (3) consecutive terms, after which a General Member is not eligible for re-election as a Director until they have ceased to be a Director for at least one (1) year.  There are two types of Directors:

  1. GP Member Directors – General Members in good standing can serve as a GP Member Director, each term being two (2) years in length.
  2. Resident Member Directors – Resident Members in good standing can serve as a Resident Member Director, each term being for one (1) year in length.

Please note: Associate Members (e.g. Retired Members) are ineligible for nomination to the Board and are ineligible to nominate a Member for a Board position.

Board Composition and Available Seats

The 2018-2019 Board will be comprised of 8 Members – Seven (7) GP Member Directors and one (1) Resident Member Director.

  • For this year’s election, there are five (5) Board of Director positions open for election – four (4) GP Member Director positions and one (1) Resident Member Director position.

Please also note that all applications received will undergo an initial review by the Vancouver Division’s Nominations Committee.

Elections Process

Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing Members and Residents) will be sent an email on October 17 with a unique link to access their online ballot. The voting period is between October 18 at 12:00am PT and November 1 at 11:59pm PT. Election results will be announced and ratified at the AGM, taking place on the evening of Thursday, November 8, 2018.
 

The Board Nominations Form

The 2018 Board Nominations Form is available here. The window for submitting an application is between September 3 and September 25. 

 

The Voting Process

The 2018 membership vote will be done electronically. Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing Members and Residents) will be sent an email on October 18 with a unique link to access their online ballot.

Members will be required to cast votes for the full number of vacancies on the Board.

The voting period is between October 18 at 12:00am PT and November 1 at 11:59pm PT. Election results will be announced and ratified at the AGM, taking place on the evening of Thursday, November 8, 2018.
 

Annual General Meeting Registration

Who: Vancouver Division Members, Partners and Invited Guests

What: Our fifth AGM will take place on Thursday Nov 8, 2018, from 6:00pm to 9:30pm at the historical Vancouver Maritime Museum!

We encourage all Vancouver Division Members to attend the AGM to stay connected on the important news and activities of your Division. You will hear from our Directors and Guest Speakers who will provide a fulsome picture of the Division’s work this past year, as well as what's to come in the future.

When: Thursday Nov 8, 2018 | 6:00pm – 9:30pm

(Details to be confirmed, but the official AGM will likely take place from 6:30pm – 7:30pm)

Where: Vancouver Maritime Museum - 1905 Ogden Ave, Vancouver, BC V6J 1A3

Cost/Accreditation: Free 

Contact:  vancouver@divisionsbc.ca.

Click here to REGISTER