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Consultation Policy

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The consultation policy outlines parameters and procedures relating to the Division’s consultation activities with our members and the wider medical community.

Submit content for our email update FastFacts
You can also learn how to submit requests to FastFacts, our biweekly email to Vancouver Division members.

As an association representing Vancouver family physicians, we receive many requests to engage with our membership and Board of Directors. These requests vary widely. The Vancouver Division’s Communications Committee is committed to reviewing each request independently, utilizing this consultation policy to guide all reviews.

Priority Consultation

Priority is given to requests that are in line with the VDoFPs’ strategic priorities, as defined by our members and Board of Directors. These are listed below.
1.    To improve and increase communication between health care sectors; acute, community and residential care
2.    To improve the system of primary care through research, gap identification and a reduction in service duplication
3.    To improve member satisfaction, collegiality and knowledge base through CME opportunities
4.    To enhance the relationship between member and patient – attachment
5.    To improve the relationship between the VDoFP and critical stakeholders – Vancouver Coastal Health, Ministry of Health, PHC and the provincial Divisions office.

Operating Procedures

The following operational guidelines have been created to assist external entities to work effectively with the VDoFP. Members and external stakeholders are encouraged to contact the division office for more information:

The Vancouver Division Website
Email: vancouver@divisionsbc.ca
Phone: 604-569-2010
Fax: 604-321-5878

1. If you are requesting circulation of a primary care research opportunity for our membership, we require that your research project is

  • Formally approved by a University research ethics board, and;
  • Free of pharmaceutical/industry funding

We will review your proposal to incorporate project information into one of our member communication mechanisms (newsletter, fastfax, focus group, forum, VDoFP event). We require a minimum notice of two weeks. It is the responsibility of the person making the request to ensure that appropriate consent is monitored and received.

2. If you are an external stakeholder requesting to circulate your information to our membership you are encouraged to contact the office as early as possible. We will review your proposal for incorporating your information into one of our member communication mechanisms (noted above). We require a minimum notice of two weeks.

3. If you are an external stakeholder planning an event or soliciting representation for a committee and request VDoFP support or participation please contact the VDoFP office at your earliest convenience. In order to respectfully review your proposal and mobilize our resources to assist with your event we require two month notice at minimum.

4. If you are an external stakeholder seeking a family physician or member’s perspective -Vancouver family physicians and family medicine residents are encouraged to serve and/ or volunteer in any capacity that may enhance the climate of primary care in Vancouver. We must explicitly note however, that in this informal capacity these individuals do not represent the view of the VDoFP or in any way endorse a particular position on behalf of the Division. If you require additional clarification, please contact our office at your convenience.

5. If you are an external stakeholder requesting official VDoFP endorsement of an item (i.e. policy, communication document, position, position paper, etc.)  - in order for the VDoFP to respectfully consider your information we require a minimum 30 days from receipt of request. Please note a Board motion will likely be required for a formal endorsement and the timing of the Board meetings may extend this time frame. The Board of Directors meet once per month.

6. If you are an external stakeholder requesting VDoFP feedback on an item (i.e. policy, position, discussion paper, etc.) - in order for the VDoFP to properly consider your information, consult internally and provide feedback, we require a minimum 30 days from receipt to process your request.

What to Include In Your Research Request

  1. Your organization/institution with confirmation of ethics approval.
  2. Confirmation that the project is free of pharmaceutical/industry funding.
  3. Contact information that clearly indicates the main person of contact.
  4. The context of the request (how does the project align with the VDoFP strategic priorities) including a brief description.
  5. Mode of research (e.g. survey, focus group).
  6. Expected time commitment.
  7. Any applicable financial considerations.

What to Include In Your Request

  1. Your organization/institution.
  2. Contact information that clearly indicates the main person of contact.
  3. The specific request of the division (select an option from the above outline).
  4. The context of the request (how does your request align with the VDoFP strategic priorities) including a brief description.
  5. Required time frame and/or target date.
  6. Meeting responsibilities and number of meetings (if applicable).
  7. Any applicable financial considerations.
Disclaimer
While the VDoFP is committed to educating and informing our membership about events/opportunities in primary care, we cannot guarantee access to our membership. Each request will be independently reviewed in a timely fashion.

Become a Member

The Vancouver Division of Family Practice currently has over 750 family physician and resident members.

What to Include In Your Request

  • Your organization/institution.
  • Contact information that clearly indicates the main person of contact.
  • The specific request of the division (select an option from the above outline).
  • The context of the request (how does your request align with the VDoFP strategic priorities) including a brief description.
  • Required time frame and/or target date.
  • Meeting responsibilities and number of meetings (if applicable).
  • Any applicable financial considerations.

Contact Us

Vancouver Division of Family Practice
830-777 W Broadway
Vancouver, BC
Canada, V5Z 4J7

Phone:  604.569.2010
Fax: 604.321.5878
Email: vancouver@divisionsbc.ca

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