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2017 Elections & Annual General Meeting

On this webpage you will find important information for our members about the 2017 Annual General Meeting, to be held Thursday Oct 26, and the membership vote, which will take place from October 4 to 18. Information will be updated throughout the voting process. At this moment, you can find more detailed information about: 

If you have questions about any aspect of the 2016 Vancouver Division of Family Practice membership vote or Annual General Meeting, please email vancouver@divisionsbc.ca or call 604-569-2010.

Changes Affecting Leadership Opportunities at the Division

In accordance with the changes to the BC Societies Act, the Division updated its constitution and bylaws, which were accepted by the membership as part of the 2016 Annual General Meeting and membership vote. During the past year, the Division has taken the time to adjust many of the policies and procedures of the organization to reflect the new constitution and bylaws, which included changes to the role of a board member.

 

What is the big change?

The most significant change that stems from the updated BC Societies Act is that there must be a separation between the people who provide leadership for the overall governance of the organization and the people who provide leadership by actively engaging in the work of the Division at the committee level.

 

What does that mean if who want to get involved?

Unlike previous years, if a member is elected to the board of directors of the Division, they can no longer engage and be remunerated for any activities at the day-to-day operations and programming level of the Division.

 

In short, if you are interested in providing leadership with the Division, you need to decide between being a board member or a committee member. A MEMBER CAN NO LONGER play both roles within the Vancouver Division of Family Practice.

 

Are there any exceptions?

There is one exception, which is for members interested in serving on the board who are also officially a part of the Division’s Residential Care Initiative program.

To provide clarity for members interested in leadership opportunities, the Division has created a table, shown below or click here to download, to describe the two official leadership roles that are currently available. In compliance with the new BC Societies Act (the legislation in which the Division is incorporated), and Division policy, members CANNOT serve in both capacities at the same time.

For an expanded role description of a board member click here




2017 Board of Directors Nomination Process

Nomination Period

September 4- 25, 2017

 

Eligibility

Candidates must be a member in good standing with the Division and the College of Family Physicians to be on the Board of Directors.

 

Type of Board Members and Term Limits

For all types of directors, there will be a limit of three (3) consecutive terms, after which a Member is not eligible for re-election as a Director until they have ceased to be a Director for at least one (1) year.  There are two types of members:

  1. GP Member Directors – Members in good standing can serve as a GP Member Director, each term being two (2) years in length.
  2. Resident Member Directors – Resident Members in good standing can serve as a Resident Member Director, each term being for one (1) year in length.

 

Board Composition and Available Seats

The 2017-2018 board will be comprised of 8 members – seven (7) GP Member Directors and one (1) Resident Member Director.​

  • For this year’s election, there are four (4) board of director positions open for election– three (3) GP Member Director positions and one (1) Resident Member Director position.

 

Elections Process

Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing members and Residents) will be sent an email on October 4 with a unique link to access their online ballot. The voting period is between October 4 at 12:00am PT and October 18 at 11:59pm PT. Election results will be announced and ratified at the Annual General Meeting, taking place on the evening of Thursday, October 26, 2017.


The Board Nominations Form

On September 4, the board nominations form will be posted here. Members should check back here to download the 2017 nominations form. Members will also be notified by email once the form has been posted online. 


Nominations Process Q&A Opportunities

To further ensure that the nominations process is as accessible as possible, the Division is providing a time and space for members to ask questions about the process and the experience of a board of director.

 

There are two opportunities to participate in a teleconference Question and Answer (Q&A) session:

  1. Wednesday, September 6 from 12:30pm to 1:00pm

  2. Thursday, September 7 from 5:00pm to 5:30pm

You will receive half (1/2) an hour of remuneration at the current sessional rate for attending the information session. Current Board members are not required to attend the information session. Attendance to the info session is not mandatory to run for a seat, although we recommend attending. To register, send an email to vancouver@divisionsbc.ca. You will then be sent the dial-in information to participate.

 

The Voting Process

The 2017 membership vote will be done electronically. Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing members and Residents) will be sent an email on October 4 with a unique link to access their online ballot.


Members will be required to cast votes for the full number of vacancies on the board.

The voting period is between October 4 at 12:00am PT and October 18 at 11:59pm PT. Election results will be announced and ratified at the Annual General Meeting, taking place on the evening of Thursday, October 26, 2017.

 

Annual General Meeting Registration

Who: VDoFP members, Partners and Invited guests

What: Our fifth Annual General Meeting (AGM) will take place on Thursday Oct 26, 2017, from 6:00pm to 9:30pm at the beautiful Bill Reid Gallery in Downtown Vancouver!

We encourage all VDoFP Members to attend the AGM to stay connected on the important news and activities of your Division. You will hear from our Directors and Guest Speakers who will provide you with a fulsome picture of the Division’s work this past year, as well as what's to come in the future.

When: Thursday Oct 26, 2017 | 6:00pm – 9:30pm

(Details to be confirmed, but the official AGM will likely take place from 6:30pm – 7:30pm)

Where
Bill Reid Gallery - 639 Hornby St, Vancouver

Cost/Accreditation
Free 

Contact:
vancouver@divisionsbc.ca

Click here to REGISTER

Become a Member

The Vancouver Division of Family Practice currently has over 900 family doctors and resident members.

Contact Us

Vancouver Division of Family Practice
1108- 777 W Broadway
Vancouver, BC
Canada, V5Z 4J7

Phone:  604.569.2010
Fax: 604.321.5878
Email: vancouver@divisionsbc.ca

Business Hours

8:30am - 4:30pm PST

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