Board Elections and AGM
On this webpage you will find important member information about the 2019 Annual General Meeting, to be held Thursday Oct 24, and the membership vote, which will take place from October 3 to October 17. Information will be updated a few times throughout the voting process.
If you have questions about any aspect of the 2019 Vancouver Division of Family Practice membership vote or Annual General Meeting, please email firstname.lastname@example.org or call 604-569-2010.
Understanding Leadership Opportunities at the Division
In accordance with the changes to the BC Societies Act, the Division updated its constitution and bylaws, which were accepted by the membership as part of the 2016 Annual General Meeting and membership vote. The Division’s policies and procedures that govern the role of a board member have been changed to reflect the updated bylaws and constitution.
How is governance leadership defined in the current bylaws and constitution?
As described in the BC Societies Act there must be a separation between the people who provide leadership for the overall governance of the organization and the people who provide leadership by actively engaging in the work of the Division at the committee level.
What does that mean for those who want to get involved?
If a member is elected to the board of directors of the Vancouver Division, they are ineligible to engage and be remunerated for any activities at the day-to-day operations and programming level of the Division.
In short, if you are interested in providing leadership with the Division, you need to decide between being a board member or a committee member. A MEMBER CANNOT have both roles within the Vancouver Division of Family Practice.
Are there any exceptions?
There is one exception, which is for members interested in serving on the board who are also officially a part of the Division’s Residential Care Initiative program.
Board Member or Committee Member Opportunities
To provide clarity for members interested in leadership opportunities, the Division has created a table, shown below to describe the two official leadership roles that are currently available. In compliance with the new BC Societies Act (the legislation in which the Division is incorporated), and Division policy, members CANNOT serve in both capacities at the same time.
An expanded role description of a board member can be found here
2019 Board of Directors Nomination Process
August 19 – September 10, 2019
Candidates must be a general member in good standing with the Division and the College of Family Physicians to be on the Board of Directors.
Type of Board Members and Term Limits
For all types of directors, there will be a limit of three (3) consecutive terms, after which a general Member is not eligible for re-election as a Director until they have ceased to be a Director for at least one (1) year. There are two types of directors:
- FP Member Directors – General Members in good standing can serve as a FP Member Director, each term being two (2) years in length.
- Resident Member Directors – Resident Members in good standing can serve as a Resident Member Director, each term being for one (1) year in length.
Please note: Associate Members (e.g. retired members) are ineligible for nomination to the board and are ineligible to nominate a member for a board position.
Board Composition and Available Seats
The 2019-2020 board will be comprised of 8 members – Seven (7) FP Member Directors and one (1) Resident Member Director.
- For this year’s election, there are four (4) board of director positions open for election – three (3) FP Member Director positions and one (1) Resident Member Director position.
Please also note that all applications received will undergo an initial review by the Vancouver Division’s Nominations Committee.
Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing members and Residents) will be sent an email on October 2nd with a unique link to access their online ballot. The voting period is between October 3rd at 12:00am PT and October 17th at 11:59pm PT. Election results will be announced and ratified at the Annual General Meeting, taking place on the evening of Thursday, October 24th, 2019.
The Board Nominations Form
For the 2019 board nominations form click here. The window for submitting an application is between August 19 and September 10.
Nominations Process Q&A Opportunities
To further ensure that the nominations process is as accessible as possible, the Division is providing a time and space for members to ask questions about the process and the experience of a board of director.
There are two opportunities to participate in a teleconference Question and Answer (Q&A) session:
- Wednesday, August 28 from 5:15pm to 5:45pm
- Tuesday, September 03 from 12:00pm to 12:30pm
You will receive half (1/2) an hour of remuneration at the current sessional rate for attending the information session. Current Board members are not required to attend the information session. Attendance to the info session is not mandatory to run for a seat, although we recommend attending. To register, send an email to email@example.com. You will then be sent the dial-in information to participate.
The Voting Process
The 2019 membership vote will be done electronically. Directors will be elected by the membership through an electronic voting process facilitated by www.simplyvoting.com. Members eligible to vote (actively practicing members and Residents) will be sent an email on October 2 with a unique link to access their online ballot.
Members will be required to cast votes for the full number of vacancies on the board.
The voting period is between October 3 at 12:00am PT and October 17 at 11:59pm PT. Election results will be announced and ratified at the Annual General Meeting, taking place on the evening of Thursday, October 24, 2019.
Annual General Meeting Registration
Who: Vancouver Division members, partners and invited guests
What: Our sixth Annual General Meeting (AGM) will take place on Thursday Oct 24, 2019, from 6:00pm to 9:30pm at the fun and educational Science World!
We encourage all Vancouver Division members to attend the AGM to stay connected on the important news and activities of your Division. You will hear from our Directors and guest speakers who will provide you with a fulsome picture of the Division’s work this past year, as well as what's to come in the future.
When: Thursday Oct 24, 2019 | 6:00pm – 9:30pm
(Details to be confirmed, but the official AGM will likely take place from 6:30pm – 7:30pm)
Where: Science World at TELUS World of Science - 1455 Quebec St, Vancouver, BC V6A 3Z7
Click here to REGISTER